Catalogue Search Tips

You can find information about searching eHive catalogues at http://info.ehive.com/help/searching/constructing-searches-in-ehive/ or consult the basic guide below.

To ensure that you are searching the RHSV collection (and not all the collections on eHive) please start at the RHSV profile page search box https://ehive.com/collections/6420/royal-historical-society-of-victoria-rhsv

If you do want to search all of eHive, you can go to the eHive Explore page https://ehive.com/explore

Searching for multiple words

There are two different types of search terms in eHive: Single Terms and Phrases

If you are searching for a single term, such as the word Book or the number 1990, you can enter this directly in the search box to retrieve your results.

Phrased searches

If you are searching for a phrase (i.e. multiple words) such as Receipt Book, you must surround the words with double quotation marks to retrieve records that have that exact phrase, e.g. “Receipt Book”

Searching for Receipt Book without the quotation marks would retrieve records that feature either the word Book or the word Receipt, or both words anywhere in the record.

Similarly, if you’re searching for words or numbers separated by punctuation, for example mass-produced or 06/097/100, then you will need to surround these terms in quotes, otherwise your results will include records which contain any part of the term.

Note: It is particularly important to use quotation marks when searching on multi-part accession numbers to improve the accuracy of your searches.

Boolean Operators

If you are searching for multiple words, but not for an exact phrase, you can use boolean operators to combine your search terms in different ways.

flying AND school
Will find records with both the words flying and school. AND must be written in capital letters.

+flying +school
An alternative to AND. Note that there is no space between the plus signs and the words that follows them.

flying OR school
Will find records with either the words flying or school, or both flying and school. OR must be written in capital letters.

flying NOT school
Will find records with the word flying but not the word school. NOT must be written in capital letters.

flying school
An alternative to NOT. Note that there is no space between the minus sign and the word that follows it.

Wildcard searches

By default, searching for a term or value in eHive will only retrieve exact matches e.g. a search for the word bead will only return records that feature the exact word bead. If you want to expand your results to include records that feature plurals or similar words, such as beads or beading, then you will need to use a wildcard.

The * symbol is a multiple character wildcard. The ? symbol is a single character wildcard. You cannot use a * or ? symbol as the first character of a search.

bead*
This search term will find records that contain words beginning with bead e.g. Bead, beads, beading etc.

be*d
This search term will find records that contain words beginning with the letters be and ending with the letter d. e.g. Bead, bend, beard, bedford etc.

bead?
This search term will find records that contain words beginning with the word bead plus one additional character e.g. Beads, beady

be?d
This search term will find records that have any 4-letter word beginning with be and ending with d e.g. Bead, bend

bead~
Fuzzy search: This search term will find records with the word bead, as well as records with words that are similar to this word eg. Bean, bed, lead etc

[1945 TO 1950]
Range search: Will find records with any number between 1945 and 1950, including both 1945 and 1950. The TO must be in capital letters.

{1945 TO 1950}
Range search: Will find records with any number between 1945 and 1950, but not with 1945 or 1950. The TO must be in capital letters.

Field searches

You can search in eHive by simply typing in keywords or numbers into the search box. The results of this type of search will include all records that feature this keyword or number anywhere on the record. For example, entering a term like Russia will return all records with the word Russia anywhere in the record.

Alternatively, you can choose to refine your search by specifying what field you would like to find the term in. To do this, enter the eHive field name (or search alias) followed by a colon before your term, e.g place_made:Russia. This search will retrieve all records that have the word Russia in the Place Made field. Note that field names are all in lower case.

Remember to put quotation marks around phrases. If you don’t use quotation marks, only the first word will be treated as field specific. For example: name:”Pounamu Valley” will find Pounamu Valley in the name field, name:Pounamu Valley will find Pounamu in the name field and Valley anywhere in the record.

Some useful field names and search examples:

Object Number
no:“1990.24.1”
 
Date Made
date:1950

Name/Title
name:trumpet
or title:trumpet
 
Object type
obtype:painting

Web Public Description (i.e. notes field)
webdesc:ceramic
 
Place made
place:“czech republic”

Call number (spine label in eHive)
spine_label:“994.5”
 
Subject (subject and association keyword in eHive)
association_keyword:gold

Searching by eHive catalogue type

Object records in eHive must be one of the following seven catalogue types: Archaeology, Archives, Art, History, Library, Natural Science or Photography and Multimedia.

You can search for records by catalogue type using the following queries (at present the RHSV catalogue records use only two of the record categories denoted in bold below):

cat_type:archaeology
cat_type:archives (when searching manuscripts or pioneer register)
cat_type:art
cat_type:history
cat_type:library (when searching library)
cat_type:natural_science
cat_type:photography

Searching by eHive catalogue type

You would search for a book about George William Rusden in the library collection by typing the following into the search box:
+cat_type:library +title:rusden

You would search for the papers of George William Rusden in the manuscripts collection using the following:
+cat_type:archives +creator:rusden

You could search for a book about gold published after 2000 by entering the following:
+cat_type:library +association_keyword:gold* +date:[2000 TO 2018]